Frequency
Extremely Common.
Often the first and only dedicated admin hire, especially in small to mid-sized businesses with physical offices, light manufacturing, professional services, or hybrid teams.
Industry Zones
Daily Plan
Manage office supplies, vendor relationships, and maintenance needs
Handle inbound communication: phones, email, mail sorting
Coordinate meetings, calendars, and travel arrangements
Assist with light bookkeeping, invoice handling, and data entry
Support HR with onboarding paperwork and internal communications
Organize company events, lunches, and employee recognition
Keep office systems, tools, and spaces running smoothly
Often acts as the culture ambassador and the first face visitors meet
Core Requirements
Highly organized and self-directed multitasker
Excellent verbal and written communication skills
Comfortable with office software: G Suite, Microsoft Office, Slack, Zoom
Basic familiarity with bookkeeping tools (QuickBooks, Xero) is a plus
Able to maintain discretion with sensitive info (HR, finance, legal)
Problem-solving mindset and approachable demeanor
Adaptability — every day looks different
